The Ultimate Guide To Choose A Fuel Card For Your Business- Even If You Are New To Transport Business

Whether you are new to fleet management or a veteran, you know that fuel expenses take up more than 30% of the operating cost. However, fuel for vehicles is like oxygen is for people. So, a fleet cannot completely cut out the outgoing expense but needs to manage it efficiently to improve profitability and productivity. Moreover, it is also one of the most unpredictable expenses, susceptible to variations that can suddenly transform profits into losses. Fuel costs also depend on economic, regulatory, and political variables outside your control. There are a few ways a fleet can save up on fuel expenditure – one of the most popular being Fuel cards. 

What are fuel cards?

Fuel cards are just as same as any credit card but are exclusively used only for fuel purchases. They are a smart approach to running your fleet business, streamline your fuel expenses, and curb the chances of unauthorized or inefficient use of fuel. Like a credit card, the fuel card links to an account. While refilling, you can swipe this card to pay. 

Before fuel cards, fleet owners and managers had to rely on the receipts submitted by the drivers, tally them, and file for IFTA. Fuel cards like the Amex card from Matrack can integrate with the fleet management solution and automate the entire process. All the records are authentic, and there is no room for any discrepancies. There is no need to track and tally up fuel receipts because everything is recorded and classified on a single tax statement.

Many fuel cards, such as the Matrack Card, offer discounts and savings, making them cost-effective and handy.

What are the benefits of a fuel card?

Time saver

A fuel card simplifies your business’s fuel management. No more paper receipts, misplaced dockets, scanning, or month-end reconciliation — it’s all taken care of for you.

All of your fuel purchases are categorized on a single tax invoice and statement, so you’re ready for tax season.

If you have a fleet of vehicles and drivers, giving them all fuel cards might save you time and frustration when filing expense claims.

Control over fuel expense

You can maintain your fuel cards, set up monitoring systems, download statements, and check transactions at any time if you choose a fuel card with a companion app.

You also have complete control over what your drivers can buy using their cards, allowing you to track the costs connected with each vehicle in your fleet. You can create notifications to alert you if a driver goes over one of your pre-defined limits.

Value

The most important advantage of a fuel card is that it assures you don’t miss out on any tax deductions owing to misplaced receipts. However, you should select a card to create a business solution to your specific requirements.

Some fuel cards provide easy repayment choices, such as the opportunity to settle your account with a credit card, allowing you to manage your financial flow easily. Some may even give a reduction on the per-liter price of fuel, based on the size of your company.

Fraud protection

Some of the best fuel cards, such as Matrack, offer you anti-fraud technology with individual PINs to track them easily. They offer an add-on service, where you can get the vehicle number or the driver’s name engraved on the fuel card to avoid misuse and confusion. 

Easy-to-find locations

Many fuel cards are committed to a specific brand and are well-connected with many service stations across the country. However, if you are driving a truck or handling a fleet of trucks, you must know which service stations are the best on the route and plan accordingly. Fuel card vendors often provide you with an easy system to find your nearest service station whenever you need fuel, no matter where you are.

What to look for in a fuel card?

The first step is to evaluate your fleet’s vehicles and the fuels they consume. Take your time to track consumption and determine which vehicles provide the best fuel efficiency for the job at hand — fuel management software can help with this.

Consider the following questions:

• Is it more cost-effective to run my fleet on petrol or diesel?

• Are alternative fuels a realistic option in terms of capacity, cost, and my company’s environmental goals?

A fuel card can help you save money, whether you’re a startup or an established company.

Here are some of the most important factors to consider while selecting a fuel card:

Type of vehicle

When evaluating cards, the first thing to consider is the sort of vehicles in your fleet.

Whether you operate a hauling company, a national sales team, or a small mixed fleet, the vehicles you use can influence your buying decisions.

Hauling has its own set of challenges, so opting for a card that concentrates on HGV-friendly sites will save you time and money.

If most of your fleet consists of saloon vehicles, flexibility is crucial. The drivers in sales-oriented jobs require the assurance that their card will be accepted anywhere, as their travel itinerary can be unpredictable.

Type of fuel

Most fuel cards are for diesel or mixed-use fuel. However, unleaded-only fuels are becoming more frequent, so this can help you filter your options.

You might want to think about whether you want a pump-price or a fixed-price card.

With a pump-price fuel card, you pay the price displayed at the time at that station.

With a fixed-price card, you pay the fixed price despite the price at the gas station. For a more reasonable perspective on why fixed-price cards are better than pump-price cards, consider this – Fixed-price fuel is cheaper by 2-3 cents/liter than the national average pump price.

Branded or unbranded

Picking a branded or a non-branded fuel card comes down to the kind of driving your fleet will be doing. If the trips are local, a supermarket card will be better than a fuel brand card because of fuel station access.

Location and coverage

Another thing that can influence your decision is your industry niche. If your business, for example, requires drivers to travel throughout the country, a card with significant motorway coverage might be ideal.

Shell and Esso are likely to be the most prominent if you work in the neighborhood. You might come upon a Texaco station if you work in a rural area. As a result, a branded fuel card is a superior choice.

There are a variety of possibilities here, and you should consider how you travel a lot for work. There are benefits to using a local, regional, or national fuel card.

Why choose the Matrack Fuel card?

Matrack has teamed up with Amex to give you the Matrack Amex Fuel Card that has numerous benefits.

The majority of factoring firms pay in two installments, the first covering most of the receivables (meeting your demand for immediate cash flow) and the second when your client pays their bill, minus any factoring fee.

The factoring company will then purchase the outstanding invoices for a percentage of their worth and handle the debt recovery procedure once they establish the eligibility. Once the factoring company recovers the total amount of the invoices from your clients, they will refund the remaining amount owed to your business for the invoices.

How do Matrack Fuel Cards work?

Matrack offers you a 2-in-1 solution to provide more flexibility and benefits apart from additional advantages. Matrack’s Amex Fuel Card is a simple and powerful tool for drivers and fleet owners.

With the Matrack GPS tracker and American Express Fuel Card, you can access the fuel data anytime, anywhere in the US to keep the fleet running strong. You can save more and get more benefits with Matrack Fuel Cards at your choice of truck stop locations. There are no hidden charges or fees, and you can access everything such as transactions, reports, invoices online. It helps in proper systematic management. 

Benefits of Matrack Fuel Card

Here are some of the benefits of Matrack Amex Fuel Cards.

• Online Transactions – All transactions are recorded online without any upfront payments or stress about receipts.

• Control – You can classify authority and specify which driver can buy fuel.

• Hassle-free – Fuel cards have multi-fold utility. You can use the card to pay for lodging and boarding, repairs, and other truck-related purchases. 

You and your team will spend minimal time understanding who paid for what by tracking expense forms. 

You can also track your fleet’s routes, mileage, and where and how frequently they stop using a fuel card in conjunction with your GPS management software. This feature is critical when evaluating data to determine the shortest path for your fleet, saving you money in the process. 

With Matrack’s Amex Fuel card, you get a 1.5% early-pay discount and a 60-day no-interest payback period. You also get real-time fraud notifications and assistance in identifying credits, refunds and exemptions for your fleet, and a whole lot more. 

Contact us to know more about our Fuel cards and related services. 

ELD Violations- How To Avoid Them?

If you are from the transport or fleet industry, you must know about ELD Rule and related regulations. In February 2016, FMCSA introduced the ELD mandate on the roads of the USA. Since then, every fleet owner has implemented ELDs to log the working hours of their drivers. 

ELD Rule has eligibility and exemption criteria for drivers and fleets. You must have an ELD in your vehicle and adhere to all the rules to avoid violations if you are eligible. Otherwise, you and your business may have to face fines, unnecessary liabilities, and loss of business due to a bad CSA score.

In this article, you will find a detailed guide about ELD rules. And ways to prevent ELD violations. 

ELD Rule – An Introduction

In 2012, Congress enacted a bill called – “Moving ahead for progress in the 21st century.” It is commonly known as Map- 21. It suggested making the use of ELD compulsory. 

Due to differences in opinions, the bill could only see the hope of light in 2014. Finally, in 2015 the final rule was drafted and ready to implement. But it was not possible to enact the law suddenly. 

So the implementation was conducted in three different phases:- 

  • The first phase (February 2016-December 2017): In this phase, owners and fleet operators were encouraged to adopt ELD voluntarily.
  • The second phase(December 2017-December 2019): The drivers switched to ELD or AOBRD. 
  • Finally, all non-exempt drivers and fleet operators were obliged to use ELD. 

Since its introduction, the ELD rule has affected millions of drivers across North America. The ELD rule implies that every CMV (commercial motor vehicle) operator should switch from traditional logging systems to modern ELDs. 

The purpose of the law is:

  • Curb the rate of road accidents
  • Improve working conditions of drivers
  • Enforce the HoS rule.

 “[FMCSA] announced the adoption of a Final Rule that will improve roadway safety by employing technology to strengthen commercial truck and bus drivers’ compliance with hours-of-service regulations that prevent fatigue.”

Why Was The ELD Rule Needed? 

Before the ELD rule, drivers recorded driving hours manually on paper logs. This method was unreliable and tedious. Most drivers still prefer getting paid an hourly rate. Paper logs also made it difficult to authenticate their actual driving time and give accurate payments. Drivers could work overtime to increase their earnings, violating the HoS rules. Several studies found that a high percentage of road accidents involving trucks were caused due to driver fatigue. 

To avoid such scenarios, FMCSA and DoT decided to implement ELD rules. ELD records the working hours of the drivers accurately. Moreover, no one can forge data without authorization. 

According to FMCSA, the ELD rule helped to avoid 1,844 crashes and 562 injuries every year. 

What Is An Electronic Logging Device (ELD)?

An ELD or an electronic logging device connects to the engine and derives data directly from the truck. It is a reliable method of authentic data collection and helps stay compliant with the HoS rule. It provides an easy way for drivers to change duty status and share the data with the inspection team. 

Data Captured By The ELD

ELDs are directly plugged into the diagnostic port of the engine and hence derive data. 

Here are some data that it derives:

Vehicle

  • Identification of the vehicle
  • Motor carrier identification
  • Date
  • Time
  • Location
  • Distance covered
  • Engine start and shutdown
  • Engine diagnostics and fault codes

Driver

  • Driver used identification
  • Driver logon and logoff 
  • HoS
  • Duty status change
  • Unauthorized use

Who Need To Follow ELD Rule?

Drivers of commercial motor vehicles fall under the scope of the ELD rule. A commercial motor vehicle is used for business purposes and travels beyond a state.

Here are the following criteria you need to follow:

  • Vehicles weighing over 10,000 pounds.
  • Have a gross vehicle weight rating above 10,000 pounds.
  • Vehicles manufactured after 2000.
  • Registered with DoT
  • Transport hazardous materials
  • Transport 16+ non-paying passenger
  • Transport 9+ paying passenger

Exemptions To The ELD Rule

There are some exemptions to this rule too:

  • Vehicles manufactured before 2000
  • Drivers who are not complaint to maintain RODS
  • Or maintain RODS for eight or fewer days.
  • The vehicle used for agricultural purposes
  • Drivers in certain driveaway-towaway operations

Common ELD Violations To Avoid

Here are some common ELD violations you should know to avoid unnecessary fines or obligations: 

  • Not Using An FMCSA-Compliant ELD 

One of the most common types of ELD violations is not using FMCSA-registered ELD. You can find several ELDs in the market. But not all of them are certified by the FMCSA. So if you choose any random device, you will have to face the consequences. 

  • Unable To Share Details With The Inspection Team

If a truck driver cannot share the data from the device to the authorized enforcement officer in time, they will fall under the charge of no record of duty status. 

  • Failure To Detect Malfunction Of The Device

Drivers can face charges under section 395.34A1 if they are unable To detect the malfunction in the device and switch to paper logs at times. 

Additionally, they should provide a written statement to the owners regarding it. The enforcement officials can ask them to produce a copy of the documents. 

Lastly, the owners should replace any malfunctioning device within eight days. 

  • Failure To Log In Or Out

Every truck driver has to log their information into the hold before starting their journey. And log out after completing their work. If they cannot do so, they will have to face charges for no record of duty under section 398.8A. 

  • The Display Screen Is Not Visible

If the display screen of the ELD is not visible from the outside, the officials can charge you under section 395.20B for the wrong log. 

  • Failure To Manage Unassigned Driving Time

A truck driver will face charges under section 395.32B if they do not decline or assume unassigned driving time in their ELD. 

  • Fail To Add Shipping Document Number

The driver will have to face an ELD violation if they do not mention any documents related to the movement of the cargo. For instance, invoices, trip reports, order numbers, bills of lading, etc.  

  • Fail To Certify The Accuracy Of The Information

The driver must certify the accuracy of the information by providing their signature. 

Complete List Of ELD Violations

Here is a list of new ELD violations and their severity level

CitationDescriptionSeverity value
395.8A-ELDELD – No record of duty status (ELD Required)5
395.8A-NON-ELDNo record of duty status when one is required (ELD Not Required)5
395.8A1Not using the appropriate method to record hours of service5
395.11GFailing to provide supporting documents in the driver’s possession upon request7
395.20BThe ELD’s display screen cannot be viewed outside of the commercial motor vehicle5
395.22AOperating with a device that is not registered with FMCSA5
395.22GPortable ELD not mounted in a fixed position and visible to driver1
395.22H1Driver failing to maintain ELD user’s manual1
395.22H2Driver failing to maintain ELD instruction sheet1
395.22H3Driver failed to maintain instruction sheet for ELD malfunction reporting requirements1
395.22H4Driver failed to maintain supply of blank driver’s records of duty status graph-grids1
395.24C1IDriver failed to make annotations when applicable1
395.24C1IIDriver failed to manually add location description1
395.24C1IIIDriver failed to add file comment per safety officer’s request1
395.24C2IDriver failed to manually add CMV power unit number1
395.24C2IIDriver failed to manually add the trailer number1
395.24C2IIIDriver failed to manually add shipping document number1
395.28Driver failed to select/deselect or annotate a special driving category or exempt status1
395.30B1Driver failed to certify the accuracy of the information gathered by the ELD1
395.30CFailing to follow the prompts from the ELD when editing/adding missing information1
395.32BDriver failed to assume or decline unassigned driving time5
395.34A1Failing to note malfunction that requires use of paper log5

Consequences Of ELD Violations

The main motive of the ELD rule is to ensure the safety of people on the road. So if someone is violating it, they have to face the consequences.

Here is a brief glimpse of the consequences of ELD violations: 

  • ELD violations fines can range between $1,000 to $10,000 depending on the severity of the violations. 
  • The driver can be placed out-of-service for at least ten hours if the loss is around $300. 
  • If a driver falsifies logs or records, they can be suspended. On top of that, they will have to pay fines and penalties.
  • Continuous violations can result in different roadside instructions, fines, and penalties. 
  • Another consequence of ELD violations is lower CSA scores. Let us see how these violations affect the CSA score in the next section. 

ELD Violations That Impact CSA Scores 

ELD violations can lead to lower CSA scores. And low scores can disturb your fleet management. In fact, in the worst cases, the government can seize your business. 

Below are the scores with each ELD violation:

Incomplete or Wrong Log Violations

  • No record of duty status- 5 points
  • No record of duty status when one is required- 5 points
  • Not using the appropriate method to record HoS- 5 point 
  • One cannot view the ELD display screen from outside- 5 point
  • Using that is not registered with FMCSA- 5 point 
  • Failing to note ELD malfunction- 5 points

False Log Violations

  • Failing to provide supporting documents- 7 points

EOBR Related violations 

  • Portable ELD not mounted- 1 point
  • Drive fails to maintain ELD user manual- 1 point
  • Drive fails to maintain ELD instruction sheet- 1 point
  • Drive fails to show a supply of blank driver record- 1 point
  • Drive fails to display a supply ELD instruction sheet- 1 point

Other Log/Form & Manner Violations

  • Fails to make annotations- 1 point
  • Fails to add location description- 1 point
  • Fails to add file comment as per safety officers request- 1 point
  • Fails to add CMV power unit number- 1 point
  • Fails to add the trailer number- 1 point
  • Fails to add shipping document number- 1 point
  • Fails to select or deselect a unique driving category- 1 point
  • Face to certify the accuracy of information- 1 point
  • Fails to follow the prompts from the ELD when information is missing or edit- 1 point

How To Avoid ELD Violations And Related Consequences?

As you can see from the above explanation, you need to avoid ELD violations at all costs. Otherwise, you cannot keep away from associated fines and penalties.

Here are some practical tips to avoid ELD violations:

  • Choose The Correct ELD Solution

You can find a variety of ELDs in the market. But only some of them are FMCSA registered. Before choosing any ELD solution, you should look into the details and ensure if it is certified by FMCSA or not. 

Even if the company itself claims that it is fully registered, you should read customer reviews. It will provide you with first-hand experience details, and you can make good decisions.

  • Hire Your Drivers Using PSPs

Before employing any driver, make sure to dig their quick insights with PSP reports. PSP stands for the pre-employment screening program. It records a brief history of the driver. It may not tell you the whole story but will help you make informed decisions. Choosing drivers with good ELD or HoS history means saving yourself from unnecessary liabilities. 

  • Offer Driver Training Program

As you can see from the explanations above, most violations occur as the drivers are not aware of the ELD. Therefore, make sure to hold regular training programs to teach your employees how to use the device and stay in compliance with the rule. 

The training session will provide their information to use the device, upload supporting documents, share details with the official, and handle device malfunctions. 

  • Audit Drivers Log Entries Regularly

Thorough driver log audits will help you detect any error or violation in your fleet. After identifying the concerned driver, contact them and conduct a proper training session. You can even arrange individual consultations to avoid any misunderstanding. 

  • Conduct Compliance Check During Maintenance

The vehicle needs regular maintenance. So during the checkup, ensure that the truck has the necessary documents. Also, check if the device is working well. If not, instantly switch to paper logs and remove the error within eight days. 

  • Important Documents To Carry

Drivers have to carry the following documents to stay in compliance with the ELD rule:

  • Data transfer manual with proper instructions for drivers to transfer data 
  • ELD malfunction sheet
  • User guide
  • Blank graph-grid paper logs
  • Other related documents

How Can Matrack Help You To Avoid ELD Violations? 

As you can see from the above discussion, fleet owners should try their best to avoid ELD violations. And how can you do so? By selecting a reliable ELD solution. 

Matrack offers an affordable and advanced ELD solution. So whether you are an owner or operator of a small fleet or a big one, you can stay in compliance with the ELD rule with the Matrack ELD. 

Are you wondering how much you will have to spend to own an ELD? Well, if you choose Matrack, then absolutely nothing. How? 

Matrack offers free devices, and hence, you only have to pay for the subscription. On top of that, we guarantee the lowest monthly subscription available in the market, which is $14.95 only. You can avoid violations with real-time alerts and make sure your drivers stay in compliance with the HoS rules. 

Highlights

  • Free Device
  • Lifetime Warranty
  • 24/7 Customer Service
  • Low Subscription
  • No Contract
  • 30 Days Return

You can install the ELD by following three steps:-

  • ELD registration
  • Device installation
  • App installation

Things You Need To Stay In Compliance

To stay in compliance with the ELD rule, you will require three things:

  • Logging Device

Plug the device into the vehicle diagnostic port, and it will automatically start recording the driving hours. 

  • Logbook App

Download the logbook app and connect it to the device via Bluetooth. 

  • Tablet/Smartphone

The driver can change their duty status with their smartphones. 

Features Of Matrack ELD

  • Automatic HoS

The ELD automatically calculates HoS reports. It automatically records driving times, miles covered, and location to draft the report. 

  • DoT Inspection Mode

You can easily store your logs through your smartphone or tablet. And hence avoid unnecessary chaos. 

  • IFTA Report

Forget the day when you have to manually collect bills and then spend hours calculating the IFTA report. With the Matrack ELD, you can draft IFTA reports in minutes. 

  • Electronic DVIR

With the Matrack ELD, you can create vehicle inspection reports in minutes. 

  • Voice-based ELD status changes

One of the notable features of the Matrack ELD is the voice-based status change feature. We understand that it is not feasible for all drivers to edit their status. With the help of our ELD logbook app, the driver can make status changes with their voice. 

  • Effective Accident Reports

You cannot avoid unfortunate events. Even after different measures, sometimes accidents happen. But you can prevent unnecessary liabilities with the help of Matrack ELD. 

With the help of Matrack, you can create effective accident reports, reduce compensation, and avoid false liability.  

  • Bluetooth Integration

You can remain 100% compliant with the ELD rule with the Bluetooth-integrated ELD system. 

  • Driver Display

Get all information about your driver in one place including, HoS, driver logs, violations, details. 

  • Real-time GPS tracking

With the help of our Matrack ELD, you can stay updated about the location of different vehicles. You can even create geofence over the yard area to get real-time alerts when a truck enters or leaves. 

Customer Review

See what our customers have to say about us!

D. Wayne Patterson

“Converted to Matrack after years with another company based in NY that, for whatever reason, just became almost unresponsive and I’m happy now that I did. Matrack seems to be on the ball and customer service is very responsive.”

Rick R.

“We could do business with any GPS tracking platform we choose and have done business with most of the major players. None come close to the quality, value, and service offered by Matrack.”

Charles D.

“The software is extremely user-friendly and the entire format of Matrack is easier than any other ELD system I’ve ever used.”

By adhering to the above suggestions, you can avoid ELD violations and save yourself from unnecessary fines and penalties from low CSA scores.

On top of that, if your fleet has low CSA scores, the government could impose charges and suspend your fleet altogether. To avoid it, you can consider getting Matrack ELD. It is an affordable yet powerful solution that you have to try. 

For more details visit our website and talk to our experts. 

How To Choose The Right Fleet Vehicle For Your Fleet?

One of the most tedious processes is selecting the most suitable fleet vehicle for an organization. A lot of research and analysis is required to finalize these vehicles. Let us examine the various parameters to keep in mind while selecting. But first, what are fleet vehicles?

Fleet vehicles are a group of motor vehicles ranging from taxi cabs, rental cars, trucks, public buses, ships, boats generally owned or leased by a business, government agency, or other organization. More often than not, fleet vehicles are required to transport passengers and goods. The Grey fleet is primarily owned by employees but used for work-related activities. 

https://youtu.be/petHGJrveeg

A fleet manager is employed to manage the overall operations of a fleet. The Fleet Manager is responsible for planning, directing, coordinating, and supervising the acquisition, assignment, utilization, maintenance, repair, replacement, and disposal of fleet vehicles. They also serve as the primary contact concerning the vehicle fleet and operations. As your venture expands in proportion, it becomes difficult to organize the fleet manually. Hence, there is a requirement for a fleet management system. Fleet management tools can help fleet managers gain real-time visibility into their operations while increasing driver satisfaction and decreasing fuel usage through predictive analytics and accurate reporting. That is why 75% of fleet managers rely on fleet management software or vehicle telematics to help support their day-to-day operations. 

The range of functions involved in fleet management is highly interrelated and generally integrated. You can always get the components of a fleet management solution separately, but you need a well-blended and comprehensive solution for optimal performance. Vehicle tracking systems provide several data points regarding engine diagnostics, driving behaviors, and geo-location. But there are other data points outside of vehicle tracking systems that significantly impact fleet performance. Fuel transaction data, maintenance repair data, individual vehicle documents such as vehicle registrations, titles, and travel permits, supply chain data including vehicle and equipment specifications, warranties, build and delivery data as well as driver-centric data such as acceptance of fleet policies, completion of required safety training, as well as demographic data on job types – all contribute to the fleet data records. The more specialized functions a fleet performs, the more systems and data points are involved in integration.

Let us step back a bit and understand how to build a fleet. What are the best vehicles to select for your fleet? Now, we know that a big chunk of your budget goes into acquiring and maintaining fleet vehicles. That is why you need to be thorough while choosing them. 

Factors to Consider When Choosing the Best Vehicles for Your Fleet:

  1. Usage and Operation – Consider your purpose and what your operations involve. Subsequently, focus on the capabilities and performance of the vehicle to match your unique fleet needs. Work out if the automobile will have lengthy motorway commutes, urban driving, or other specialisms such as off-road jobs. Ruggedness or fuel consumption could be significant factors. For example, you may need to consider a robust truck that does not consume too much fuel on long road trips. If your operation does not require big vehicles, consider downsizing to reduce vehicle weight and directly impact fuel savings. Consider the usage of your fleet vehicles to transport goods, and choose the ones that have the capacity for your cargo size. Bear in mind enhanced features you may need – like GPS tracking systems to better track your fleet, car entertainment systems to entertain clients, or an alarm system to safeguard company merchandise.
  2. Cost – Well, definitely one of the most important factors is cost. Do some research into tax burdens, funding costs, leasing costs, maintenance and fuel costs, and even residual values. You can achieve significant savings on fuel consumption and maintenance by factoring in usage, specifications needed, future business projections, driver safety, and comfort.
  3. Drivers – Drivers spend long hours on the road, sometimes on rough terrains. A manufacturer should be ready to demonstrate all vehicle functions, showing its suitability to drivers. Being an inclusive workplace, you must also account for any special requirements of your drivers. Research has proven that drivers who dislike their vehicles may neglect or abuse them to get a replacement vehicle sooner. Ensure the automobiles you are considering offer up-to-date automation features. These safety specifications must match up with your business safety policy. If your drivers spend extended periods in their trucks, make sure you keep comfort in mind during your selection process. Ultimately, it is necessary to give your drivers a bit of agency; ask your current team what they would like in a fleet vehicle and try to accommodate that. 
  4. Fleet size – Once you have all the vehicle specifications figured out and factored in your drivers’ safety and comfort, you must focus on your fleet size and projected growth. Analyze the possibilities of your fleet scaling with the future of your company. Determine if you have plans to grow as a company or consider making further vehicle acquisitions in the future. If you plan to add more field operators or ship more merchandise, the need for purchasing or leasing more vehicles is inevitable. Planning for your organization’s fleet growth should be strategic and go hand in hand with your overall business growth goals. Consider if there are plans to expand and possibly relocate to new geographical areas. Relocating to new areas could mean increasing or decreasing mileage for your vehicles. Different cargo types may also play an integral role when choosing the best automobile for your fleet.
  5. Maintain and repair – Maintenance can be a costly element of vehicle ownership, so be sure to do your research into projected costs for a vehicle’s routine service needs, parts, and labor. Check the warranty coverage to ensure that it will offset projected repair costs, too. Fleet maintenance software can be invaluable for reporting on vehicle performance, maintenance, and finances to help influence future choices. Routine service requirements, parts, and cost of labor can add up to ludicrous amounts. Ensure that you check all the warranty details, most importantly, where the cost of projected repairs is supposed to be offset by the manufacturer or dealer.

Based out of the Bay Area in San Francisco, Matrack’s tracking software and system give companies the visibility they need to track and manage their assets, fleets, and trailers. Armed with a process-oriented fleet management system, Matrack enables companies to streamline their operations while reducing costs and increasing profits. If you are interested in Matrack’s services, you can opt for a free consultation with an in-house expert.

Some of the features for Matrack include the following:

  • Instant email/text alert
  • A geofence alert in real-time
  • You can manage the geofence radius with a tap
  • You can allocate each vehicle with different geofences

The new dashboard is customer-centric and made easier to use. It is adaptable to iOS and Android devices and has several unique features that make it stand out as a fleet management system.

Why choose the Matrack GPS fleet tracking solution?

Matrack Inc. is known for offering all-comprehensive, customizable fleet management solutions to businesses of all kinds and fleets of all sizes. While our devices are affordable and reasonably priced, we never compromise the quality. 

You get to enjoy our services stress-free. There are no contracts or activation and cancellation fees. You pay month-to-month for the services you have used. We also offer a lifetime warranty on all our hardware. 

Matrack GPS fleet tracking solution incorporates productivity-increasing, time-saving features that allow fleets to manage the workforce and resources with the utmost capability. Here is how our services and products benefit you:

Real-time location

Knowing the real-time location of your vehicles is pivotal and directly influences your operational costs. It also ensures the safety of your resources and workforce. When you know where our vehicle is – at your garage or any loading/unloading dock, or if on the road – that information gives you better visibility and helps to assign the jobs. In case of an emergency like an accident or theft, fleet managers get immediately notified, enabling them to alert the local authorities and send the required help, potentially minimizing the loss. We also have a Roadside Assistance program available for our fleet solution customers.

Big Savings

Matrack’s GPS fleet tracking solution is a money-saver in countless ways. You can optimize the best route considering traffic, weather conditions, the amount of time it will take for the vehicle to be loaded/unloaded, fuel stops, driver break times, and more. It allows you to save fuel as well as use the driver’s working time optimally. The data records automatically, ensuring its authenticity and saving the time required for paper documentation. Fleet managers can plan for routine maintenance of vehicles with diagnostic records. 

GeoFencing

Geofencing refers to creating a virtual boundary. If the asset or vehicle enters or exits this boundary, an alert goes to the authorized user. For fleets, this feature serves a special purpose. Through Geofencing, fleet owners and managers get alerts when their vehicle is either near a loading dock or near a delivery site and inform the clients of the estimated time of arrival/delivery. 

Alerts and notifications

Matrack devices come with an easy access application, downloadable on any mobile device of choice. The application tandemly functions with all our hardware. It also sends alerts and notifications for pre-set incidents like a violation of Hours of Service, fuel levels, next maintenance appointment, unauthorized use of vehicle, unacceptable driving behavior, and more. It helps you to be in constant touch with your driver. 

Driver safety

Apart from vehicles in the fleet, managers and owners are also responsible for the drivers. They need to create a safe working environment for the drivers and ensure they are motivated and encouraged to practice safe driving and professional ethics. Matrack’s GPS tracking solution also records unsafe driving data like hard braking, rash driving, unnecessary speeding, and more. With immediate alerts for accidents, they can also ensure that their driver gets all the medical attention on time.

Vehicle and asset recovery

Matrack solutions come from Aggressive Theft tracking mode, which allows for quicker retrieval of stolen goods, reducing losses and damages.

Efficiency

Our fleet tracking solution takes care of all your operational functions then eliminates tedious tasks like paperwork, giving you more time to focus on business verticals that are more important and profitable. You get intelligent reports on idle time, fuel usage, mileage, engine status, and more, giving you productive insights into those sections of your business for better productivity. 

Compliance

According to FMCSA’s ELD rule, all commercial motor vehicles need electronic logging devices to adhere to DoT’s Hours of Service rules. Matrack’s ELDs are GPS-enabled and approved by FMCSA. Matrack can help you be compliant with all the regulations and avoid huge losses in fines. 

24/7 support

At the heart of Matrack’s success as a leader in vehicle fleet tracking rests our cherished customers. That’s why we have a dedicated team of experts at your disposal 24 hours a day. Whatever query or problem you have, we assure you of a quick and perfect solution.

You can avail of all the above benefits with Matrack’s OBD Classic Plug-in or Standard/ MA-HW Classic. Our GPS vehicle trackers are easy to install and do not require expert help. The hardware is designed to be sturdy and reliable and can survive any harsh weather conditions and terrain, with absolutely no extra maintenance. You can get real-time location with 4G compatible fleet tracking devices.

Our GPS trackers for fleet vehicles – OBD Classic Plug-in, Standard MA-HW Classic, and Weatherproof MA-HW Silver – are all available at a competitive rate. Our subscription plan for these devices is the lowest in the market at $12.95 per month only. There are no extra or hidden charges. There are no contracts, and you can unsubscribe from our services at any time. You also get a lifetime warranty on our devices and a 30-day return policy.