How To Choose The Right Fleet Vehicle For Your Fleet?

One of the most tedious processes is selecting the most suitable fleet vehicle for an organization. A lot of research and analysis is required to finalize these vehicles. Let us examine the various parameters to keep in mind while selecting. But first, what are fleet vehicles?

Fleet vehicles are a group of motor vehicles ranging from taxi cabs, rental cars, trucks, public buses, ships, boats generally owned or leased by a business, government agency, or other organization. More often than not, fleet vehicles are required to transport passengers and goods. The Grey fleet is primarily owned by employees but used for work-related activities. 

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A fleet manager is employed to manage the overall operations of a fleet. The Fleet Manager is responsible for planning, directing, coordinating, and supervising the acquisition, assignment, utilization, maintenance, repair, replacement, and disposal of fleet vehicles. They also serve as the primary contact concerning the vehicle fleet and operations. As your venture expands in proportion, it becomes difficult to organize the fleet manually. Hence, there is a requirement for a fleet management system. Fleet management tools can help fleet managers gain real-time visibility into their operations while increasing driver satisfaction and decreasing fuel usage through predictive analytics and accurate reporting. That is why 75% of fleet managers rely on fleet management software or vehicle telematics to help support their day-to-day operations. 

The range of functions involved in fleet management is highly interrelated and generally integrated. You can always get the components of a fleet management solution separately, but you need a well-blended and comprehensive solution for optimal performance. Vehicle tracking systems provide several data points regarding engine diagnostics, driving behaviors, and geo-location. But there are other data points outside of vehicle tracking systems that significantly impact fleet performance. Fuel transaction data, maintenance repair data, individual vehicle documents such as vehicle registrations, titles, and travel permits, supply chain data including vehicle and equipment specifications, warranties, build and delivery data as well as driver-centric data such as acceptance of fleet policies, completion of required safety training, as well as demographic data on job types – all contribute to the fleet data records. The more specialized functions a fleet performs, the more systems and data points are involved in integration.

Let us step back a bit and understand how to build a fleet. What are the best vehicles to select for your fleet? Now, we know that a big chunk of your budget goes into acquiring and maintaining fleet vehicles. That is why you need to be thorough while choosing them. 

Factors to Consider When Choosing the Best Vehicles for Your Fleet:

  1. Usage and Operation – Consider your purpose and what your operations involve. Subsequently, focus on the capabilities and performance of the vehicle to match your unique fleet needs. Work out if the automobile will have lengthy motorway commutes, urban driving, or other specialisms such as off-road jobs. Ruggedness or fuel consumption could be significant factors. For example, you may need to consider a robust truck that does not consume too much fuel on long road trips. If your operation does not require big vehicles, consider downsizing to reduce vehicle weight and directly impact fuel savings. Consider the usage of your fleet vehicles to transport goods, and choose the ones that have the capacity for your cargo size. Bear in mind enhanced features you may need – like GPS tracking systems to better track your fleet, car entertainment systems to entertain clients, or an alarm system to safeguard company merchandise.
  2. Cost – Well, definitely one of the most important factors is cost. Do some research into tax burdens, funding costs, leasing costs, maintenance and fuel costs, and even residual values. You can achieve significant savings on fuel consumption and maintenance by factoring in usage, specifications needed, future business projections, driver safety, and comfort.
  3. Drivers – Drivers spend long hours on the road, sometimes on rough terrains. A manufacturer should be ready to demonstrate all vehicle functions, showing its suitability to drivers. Being an inclusive workplace, you must also account for any special requirements of your drivers. Research has proven that drivers who dislike their vehicles may neglect or abuse them to get a replacement vehicle sooner. Ensure the automobiles you are considering offer up-to-date automation features. These safety specifications must match up with your business safety policy. If your drivers spend extended periods in their trucks, make sure you keep comfort in mind during your selection process. Ultimately, it is necessary to give your drivers a bit of agency; ask your current team what they would like in a fleet vehicle and try to accommodate that. 
  4. Fleet size – Once you have all the vehicle specifications figured out and factored in your drivers’ safety and comfort, you must focus on your fleet size and projected growth. Analyze the possibilities of your fleet scaling with the future of your company. Determine if you have plans to grow as a company or consider making further vehicle acquisitions in the future. If you plan to add more field operators or ship more merchandise, the need for purchasing or leasing more vehicles is inevitable. Planning for your organization’s fleet growth should be strategic and go hand in hand with your overall business growth goals. Consider if there are plans to expand and possibly relocate to new geographical areas. Relocating to new areas could mean increasing or decreasing mileage for your vehicles. Different cargo types may also play an integral role when choosing the best automobile for your fleet.
  5. Maintain and repair – Maintenance can be a costly element of vehicle ownership, so be sure to do your research into projected costs for a vehicle’s routine service needs, parts, and labor. Check the warranty coverage to ensure that it will offset projected repair costs, too. Fleet maintenance software can be invaluable for reporting on vehicle performance, maintenance, and finances to help influence future choices. Routine service requirements, parts, and cost of labor can add up to ludicrous amounts. Ensure that you check all the warranty details, most importantly, where the cost of projected repairs is supposed to be offset by the manufacturer or dealer.

Based out of the Bay Area in San Francisco, Matrack’s tracking software and system give companies the visibility they need to track and manage their assets, fleets, and trailers. Armed with a process-oriented fleet management system, Matrack enables companies to streamline their operations while reducing costs and increasing profits. If you are interested in Matrack’s services, you can opt for a free consultation with an in-house expert.

Some of the features for Matrack include the following:

  • Instant email/text alert
  • A geofence alert in real-time
  • You can manage the geofence radius with a tap
  • You can allocate each vehicle with different geofences

The new dashboard is customer-centric and made easier to use. It is adaptable to iOS and Android devices and has several unique features that make it stand out as a fleet management system.

Why choose the Matrack GPS fleet tracking solution?

Matrack Inc. is known for offering all-comprehensive, customizable fleet management solutions to businesses of all kinds and fleets of all sizes. While our devices are affordable and reasonably priced, we never compromise the quality. 

You get to enjoy our services stress-free. There are no contracts or activation and cancellation fees. You pay month-to-month for the services you have used. We also offer a lifetime warranty on all our hardware. 

Matrack GPS fleet tracking solution incorporates productivity-increasing, time-saving features that allow fleets to manage the workforce and resources with the utmost capability. Here is how our services and products benefit you:

Real-time location

Knowing the real-time location of your vehicles is pivotal and directly influences your operational costs. It also ensures the safety of your resources and workforce. When you know where our vehicle is – at your garage or any loading/unloading dock, or if on the road – that information gives you better visibility and helps to assign the jobs. In case of an emergency like an accident or theft, fleet managers get immediately notified, enabling them to alert the local authorities and send the required help, potentially minimizing the loss. We also have a Roadside Assistance program available for our fleet solution customers.

Big Savings

Matrack’s GPS fleet tracking solution is a money-saver in countless ways. You can optimize the best route considering traffic, weather conditions, the amount of time it will take for the vehicle to be loaded/unloaded, fuel stops, driver break times, and more. It allows you to save fuel as well as use the driver’s working time optimally. The data records automatically, ensuring its authenticity and saving the time required for paper documentation. Fleet managers can plan for routine maintenance of vehicles with diagnostic records. 

GeoFencing

Geofencing refers to creating a virtual boundary. If the asset or vehicle enters or exits this boundary, an alert goes to the authorized user. For fleets, this feature serves a special purpose. Through Geofencing, fleet owners and managers get alerts when their vehicle is either near a loading dock or near a delivery site and inform the clients of the estimated time of arrival/delivery. 

Alerts and notifications

Matrack devices come with an easy access application, downloadable on any mobile device of choice. The application tandemly functions with all our hardware. It also sends alerts and notifications for pre-set incidents like a violation of Hours of Service, fuel levels, next maintenance appointment, unauthorized use of vehicle, unacceptable driving behavior, and more. It helps you to be in constant touch with your driver. 

Driver safety

Apart from vehicles in the fleet, managers and owners are also responsible for the drivers. They need to create a safe working environment for the drivers and ensure they are motivated and encouraged to practice safe driving and professional ethics. Matrack’s GPS tracking solution also records unsafe driving data like hard braking, rash driving, unnecessary speeding, and more. With immediate alerts for accidents, they can also ensure that their driver gets all the medical attention on time.

Vehicle and asset recovery

Matrack solutions come from Aggressive Theft tracking mode, which allows for quicker retrieval of stolen goods, reducing losses and damages.

Efficiency

Our fleet tracking solution takes care of all your operational functions then eliminates tedious tasks like paperwork, giving you more time to focus on business verticals that are more important and profitable. You get intelligent reports on idle time, fuel usage, mileage, engine status, and more, giving you productive insights into those sections of your business for better productivity. 

Compliance

According to FMCSA’s ELD rule, all commercial motor vehicles need electronic logging devices to adhere to DoT’s Hours of Service rules. Matrack’s ELDs are GPS-enabled and approved by FMCSA. Matrack can help you be compliant with all the regulations and avoid huge losses in fines. 

24/7 support

At the heart of Matrack’s success as a leader in vehicle fleet tracking rests our cherished customers. That’s why we have a dedicated team of experts at your disposal 24 hours a day. Whatever query or problem you have, we assure you of a quick and perfect solution.

You can avail of all the above benefits with Matrack’s OBD Classic Plug-in or Standard/ MA-HW Classic. Our GPS vehicle trackers are easy to install and do not require expert help. The hardware is designed to be sturdy and reliable and can survive any harsh weather conditions and terrain, with absolutely no extra maintenance. You can get real-time location with 4G compatible fleet tracking devices.

Our GPS trackers for fleet vehicles – OBD Classic Plug-in, Standard MA-HW Classic, and Weatherproof MA-HW Silver – are all available at a competitive rate. Our subscription plan for these devices is the lowest in the market at $12.95 per month only. There are no extra or hidden charges. There are no contracts, and you can unsubscribe from our services at any time. You also get a lifetime warranty on our devices and a 30-day return policy.

Fleet Vehicle Maintenance: A Comprehensive Guide in 2022

It is vital that a fleet management company equips its managers with a streamlined plan so that all processes are in place. Some companies equip managers with telematics systems, while others use Excel sheets. The second one, however, can prove to be a challenge to fleet management systems. This is because drivers have the tendency to fail to report potential issues, and may wait before the vehicle is completely damaged before making the complaint.

What happens in a situation like this? Let’s say Fleet Management Company ‘A’ has a damaged car in its fleet of 20 vehicles. This means that 19 vehicles have to be rotated to meet the need of the same number of customers. This can be challenging for a company, and problematic for the employer and the employee. This also impacts productivity and timelines and therefore impacts costs.

Rather than depending on Excel sheets, fleet management companies need to build a fleet management plan that ensures preventive maintenance, which in turn reduces fleet costs and mitigates liability risks. There are many other ways by which you can improve the efficiency of your fleet business.

In this article, we will discuss the steps you need to take to maintain a seamless, hassle-free fleet management plan.

But before you get into the detailing, let us first understand why fleet maintenance systems are vital for smooth processes. 

Let’s go back to Company A and now let us assume that it had a robust fleet management system. If this system is in place, then the vehicles can be well-maintained at regular intervals. This ensures that there is no vehicle damage, which in turn ensures smooth productivity for your organization

Failure to properly maintain your fleet impacts more than cost; it can also affect your team’s downtime and overall safety. 

However, before you get into building your seamless fleet management system, you need to remember that there are a bunch of responsibilities you are required to keep in mind. Our team at Matrack ensures that these safety guidelines are kept in mind to ensure that our vehicles, drivers, and employees are safe at all times.

These responsibilities are classified under three sections

  1. Safety
  2. Efficiency 
  3. Compliance

 A company’s fleet manager needs to keep all these factors in mind while managing the fleet. The good news is that all three factors are interconnected, and compromising on one means compromising on the entire operation.

Keeping this in mind, here are some guidelines that a fleet management service needs to keep in mind while establishing your fleet management system.

Build a maintenance checklist

This step appears to be a little premature, but if you want a robust fleet management system, then you need to understand fleet maintenance. Our team at Matrack also has a maintenance checklist to ensure that our vehicles are well looked after. 

Why a maintenance checklist? Well, you need to keep in mind that while each vehicle – even if it’s the same model – is unique, there are some common maintenance features that all vehicles have in common. These include: 

  1. Checking frame and suspension
  2. Checking the condition of the body
  3. Checking the suspension
  4. Checking the mirror to see if there is damage 
  5. Check if all lights are working, as a lot of vehicles are driven at night
  6. Check the integrity of the windshield 
  7. Check if the doors and windows work
  8. Check for oil to see if it needs to be changed
  9. Check for gear oil, brake oil, coolants, anti-freeze, etc (the last is important when you’re driving in winter)
  10. Check for windshield wipers
  11. Check for brake smoothness
  12. Check for oil filter 
  13. Check tire pressure
  14. Check the fuel system 
  15. Check the vehicle for rust
  16. Check for transmission
  17. Check for all belts in the engine, as well as front and back seatbelts 
  18. Check if seats are in place
  19. Check if the car’s internal heating and air-conditioner is in working condition
  20. Check if the horn is working
  21. Check for the exhaust system

Once all these features are checked, then you can build your fleet management checklist. Do note that this is the ideal way to ensure that your planning goes well.

Assess baselines 

Once you finish your checklist, you need to ensure your vehicle data is in a database that is integrated into fleet management software that ensures efficiency [Some of the best fleet management software are listed here]. Before you get your fleet management system in place, you need to check the status of all your vehicles i.e. take them to the garage to get a full diagnosis and conduct a test drive.

In essence, take all the parameters you have built in your fleet checklist and implement them in all the vehicles in your fleet. If they meet all parameters, then these vehicles are fleet management ready. If they fail even one, get that problem rectified at the earliest before you get your vehicles ready.

Once this is done, it is vital that you make all your documentation digital. Once this is done, you can upload them to the fleet management software. These uploaded documents will have all the details of the vehicle, including the servicing done, the work needed (if any), and whether the vehicle needs servicing or replacing.

Read more: Selecting the right fleet vehicle for your fleet

Establish a maintenance schedule

As the name suggests, this is the ‘actual planning’ period or the time where you establish your parameters for your vehicles and your drivers. Building this policy and implementing it helps your team adjust to the processes that are in place.

Matrack keeps the following factors in mind while maintaining its fleet management policy:

  • Safety
  • Rough incidents
  • High speed
  • Incident reporting
  • Efficiency 
  • Idling time
  • Preventive maintenance 
  • Compliance
  • ELD rule violations 

These are Matrack-specific guidelines. However, in addition to these, we also follow the following

  • Pre-trip check: Every vehicle needs to be checked before a trip. While not as comprehensive as a full inspection, the vehicle driver has to check the basics such as horn, lights, oil, tire, and other minor checks
  • Post-trip check: It’s similar to a pre-trip check. Your fleet management system should have this digital document that your driver can access for pre-and post-trip. If there is an issue, it can get immediately highlighted
  • Maintenance Checklist: You are required to have a monthly-, quarterly, half-yearly, and annually. Each of these checklists needs to be thorough and need to be done regularly if your vehicles are used regularly.
  • Maintenance schedule: Setting a schedule helps to ensure you always catch issues before they become bigger problems. Without fleet management software, you have to keep track of this yourself.  

Matrack’s fleet-tracking software and system give companies the visibility they need to track and manage their assets, fleets, and trailers. Matrack enables companies to streamline their operations while reducing costs and increasing profits. If you are interested in Matrack’s services, then you can have a free consultation with an in-house expert.

Some of the features for Matrack include the following

  • Instant email\text alert
  • A geofence alert in real-time
  • You have the ability to manage the geofence radius with a click
  • You can allocate each vehicle with different geofences

To know more about geofencing and its benefits, click here.

The new dashboard has been made easier to use, as well as adaptable to iOS and Android, and has several unique features that make it stand out as a fleet management system

Most importantly, you get a safety report that covers the number of miles driven, miles driven (in case you cross 80 miles per hour), hard break activity, and time spent driving late at night.

Reckless Driving- Everything You Need To Know

Reckless driving is a pretty serious offense. Yes, even more than you think it is! In most cases, the accused has to pay fines or face imprisonment. Moreover, if you are a fleet manager or transport owner, you need to take extra precautions to avoid it. Why? Because reckless driving can lead you to lose your FMCSA’s SMS and BASIC scores

It will cause you to lose the trust of your customers and increase FMCSA intervention. What’s worse? You might need to shut down your business due to the lack of clients and regular interference from authorities.

So before you panic to stop reckless driving, take the first step forward by knowing what reckless driving is.

What is Reckless Driving? 

Reckless driving is driving any vehicle with utter negligence of the safety of other people and property. In other words, it is a state when someone is driving a truck with great urgency without any regard to safety precautions. 

In general, reckless driving is a misdemeanor. However, the severity of charges may vary from different states of the USA. The allegation may vary from imprisonment to fines according to their severity. However, in any case, your fleet’s reputation may get tarnished. 

So, if you find any of your drivers displaying such driving behavior, you might need to get on your toes. Let’s see some common types of reckless driving. 

Common Forms of Reckless Driving

Generally, the reason for reckless driving differs from one person to another. For example, suppose driver A needs to deliver their cargo to its destination in a set time. In any case, if they are getting late, they might step on the accelerator. 

On the other hand, driver B may think that the vehicle in front is slow. So they can overtake the car in the front.. 

As you can see from the above examples, there are different types of reckless driving. It differs from one person to another. To restrict reckless driving in your fleet, you must be able to recognize its form. Why? To address it and provide respective training to them. 
Here we have stated some common types of reckless driving. 

  • Running Traffic Lights And Stop Signs

A driver runs over a traffic light or passes any stop signs knowingly.

  • Speeding Over The Prescribed Limit

Suppose the maximum speed limit is 20mph, but the driver is going at 50mph or above.

  • Tailgating

Tailgating happens when a driver moves their truck close to the vehicle in front to encourage the driver to move faster.

  • Changing Lanes Erratically

A driver switches between lanes quickly without any indicators. 

  • Distracted Driving

Distracted driving happens in different ways: driving while using the phone, engaging in conversation, listening to music, adjusting AC, etc

  • Driving Under The Influence

Driver’s under alcohol/drug influence often engage themselves in reckless driving. 

  • Racing With Other Vehicles

Some over-enthusiastic drivers may find themselves engaged in a race with fellow drivers. 

The reason why these instances and driving behaviors are considered reckless is that they could lead to collisions. And can harm other drivers and pedestrians on the road.

Difference between Careless, Aggressive, and Reckless Driving

You may have heard about careless, aggressive, and reckless driving now and then. But do you know the difference? If not, then here are the considerable differences between them. 

  • Careless Driving: 

It involves when the driver unknowingly violates several traffic rules and jeopardizes others’ safety on the road. In this type of driving, the driver has no intent to harm anyone, but they do so in carelessness. 

  • Reckless Driving:

It happens when a driver knowingly ignores traffic rules causing the life of others in danger. 

  • Aggressive Driving: 

When a driver intentionally tries to harm, annoy, harass, or obstruct someone. 

Let us explain this with the help of an example:

Suppose there are three drivers on the road. One is new in the city and unknowingly violates any traffic law. The second one is getting late for the delivery and hence, steps on the accelerator to reach his destination. And the last one, he is frustrated with the car in front and tries to cause an impact on it. 

Consequences of Reckless Driving 

To understand the urgency of resolving reckless driving issues in your fleet, you and your drivers should know about the consequences.

  • Hefty Fines

Fines may vary from one state to another. But in most of the states, it lies between $50 to $1,000. 

  • Imprisonment

You can even face imprisonment for reckless driving for about 90 days to one year. 

  • Suspension of Licence

If reckless driving is frequent or the severity of the case is extreme, the court may suspend the driver’s license. 

  • Vehicles Impound

The court can also order officials to tow your vehicle away in case of reckless driving. 

  • Lose CSA Scores

The consequences of reckless driving for a fleet are ten times more than a driver. Reckless driving may let you lose your SMS and BASIC scores and rank. They are the standards on which FMCSA ranks a fleet. If a fleet is repeatedly engaged in reckless driving, it may increase its intervention in its management. In worst cases, the court may order to seize the business. 

Note: 

SMS stands for the safety measurement system. BASIC stands for behavioral analysis and safety improvement category. 

  • Harm Business Reputation 

For any business, its reputation is important. A good reputation helps to increase customers’ trust and increase your sales. Vice versa, a bad reputation may drive your customers away. If your fleet is engaged in reckless driving cases, the customer may start doubting your efficiency and credibility to deliver their goods. And trust me, it will not gain anything for your business. 

  • Insurance Premiums May Increase

Lastly, frequent reckless driving cases may increase your insurance premiums.

How to Prevent Reckless Driving in your Fleet?

As you can see from above, reckless driving behavior brings no good for your fleet. In addition, it taints your fleet’s reputation. Therefore, we have prepared some basic measures you can adopt to restrict it.   

  • Driver’s Behaviour

To be able to keep reckless driving in control, you need to monitor your driver’s behavior. For this, you can use modern GPS tracking solutions and telematics. There are different providers in the market. You can choose one according to your needs and requirements.

The GPS trackers can help you to:

  • Get real-time location updates of your vehicle. 
  • Receive alerts whenever it detects any poor driving behavior, for instance, speeding, harsh accelerations, sharp cornering, or sudden brakes.
  • It generates a driver’s report card. What is it? Telematics rates the driver’s driving skills according to their behavior. 

So, a GPS tracking solution and telematics can act as a third eye for you. And if you encounter any form of reckless driving, you can easily approach the drivers and talk it out. 

  • Employ Fleet Management Solution

Need more than a simple GPS tracker? Well, why don’t you go for fleet management solutions? A fleet management solution can help you to upgrade your fleet management. It is a comprehensive solution for all of your fleet worries. 

  • Dash Cams

For extra measures, you can also put a dash camera at your resort. Dam cameras are attached to the windshield of the truck and record the video footage while driving. You can keep checking on your drivers with the footage. Also, it can provide crucial evidence in case someone else is driving recklessly and thereby impacting your truck. 

  • Time Management

Many times, drivers step on the accelerator when they are getting late. For example, suppose a driver has to deliver the cargo at 5’o clock. But due to some circumstances, they are late. What will they do? They are likely to ignore traffic rules and speed to be on time. 

You can avoid such scenarios by considering their delivery time and resting time for an optimized trip schedule. 

  • Route Management

Sometimes busy roads and unnecessary interruptions may cause reckless driving. How? It may get on the nerves of the driver or consume their time. You can employ Fleet management solutions for effective route management. It can provide you with real-time insights into the road condition, and hence you can optimize the route for a smooth and fast journey. 

  • Training Program

The training program is one of the most critical steps to avoid reckless driving. To control reckless driving altogether, you need to help drivers to understand reckless driving. Moreover, you can also conduct counseling sessions to help them overcome or avoid it under any circumstances. 

How Can Matrack Help You? 

Matrack provides a comprehensive fleet management solution for all types of fleet sizes. It provides a straightforward, easy-to-use, and effective platform to monitor your fleet. 

It offers you GPS tracking, ELD, IFTA fuel tax report, DVIR, and many more. No hidden fees, affordable monthly charges, easy installation, and easy to approach customer service are some highlights of the brand. 

Conclusion 

To sum it up, we can say that you should try to restrict reckless driving in your fleet. You can adopt several measures or opt for a fleet management solution. There are different fleet management solutions in the market. You can choose one according to your need, budget, and fleet size. 

If you want to explore more about Matrack fleet management solutions and other similar products, you can visit the website now. Also, do share your views in the comment section below. 


What is Vehicle Fleet Management?

What is Vehicle Fleet Management? 

Managing a fleet without the right resources can be quite a tedious task. As customer expectations keep rising, vehicle fleet owners, operators, and managers must meet those expectations while also cost-effectively maximizing their profits. Not only do vehicle fleet management solutions oversee and manage vehicles but also increase the productivity of the fleet and enhance business operations in the long run, making your organization a reliable choice for customers and drivers too. The activities and jobs undertaken by fleet management organizations grow more extensive by the day, demanding a better sense of control to improve operations every day. Apart from business operations, a fleet manager’s duties also include ensuring safe driving practices, stabilizing and increasing driver retention, and ensuring driver safety. 

These days vehicle fleet tracking has become more beneficial as these tracking solutions are backed by strong GPS tech. And when it comes to GPS technology and related products and services, with a custom-made application for managing vehicle fleet tracking, Matrack Inc. is the best choice. Boosting a wide range of services at an affordable price, Matrack now is a popular GPS-enabled vehicle fleet tracking service provider for companies in over three countries. Matrack’s offerings include vehicle fleet tracking, asset tracking, ELD, wired and wireless devices, integrated platforms, easy download applications, dashcams, driver safety, and behavior monitor, fuel tax calculation, exclusive fuel cards, and more.

What is Vehicle Fleet Tracking?

Truck Fleet image Matrack

Vehicle fleet tracking has become an invaluable asset to fleet management companies today. It is essentially a management system that uses GPS to aid the managers in keeping track of the location and operations of their vehicles. Through this feature, managers can see and track their fleets in real-time on a digital map. By monitoring the location and activity of their fleet, managers improve the efficiency and safety protocols of their vehicles and drivers. They get an unprecedented level of independent control over fleets, from the convenience of a mobile phone or laptop. GPS fleet tracking uses telematics technology to collect data from fleet vehicles and assets. The tracking device is attached to the OBD port or via the vehicle’s wiring harness. The fleet tracking system can also be used to make better strategic decisions about fleet operations, such as deciding which vehicle to dispatch, locating the nearest resources, and making smart decisions during an emergency setting.

 Why is Fleet Tracking an essential component of fleet management? 

Fleet tracking brings with it an array of benefits, which have become prerequisites to having a successful fleet management organization. Without these resources, the chances of your fleets functioning properly become less, directly impacting your operations and your costs. Some benefits are discussed below.

Driver safety

Installing a GPS improves the safety of your drivers and vehicles by great margins. The drivers behave more responsibly with the vehicle as they know they are being tracked. Furthermore, in case of an engine breakdown or fuel leak (any emergency, basically) managers can easily call for roadside assistance to help their driver without wasting any time. 

Reduces Costs

By using a vehicle tracker, you eliminate variables like excessive vehicle idling, driver speeding, extra fuel consumption, or even any unauthorized activity. This reduces the cost of fuel that you spend now and then and eliminates unnecessary expenditure. It also reduces insurance costs, as some insurance companies offer discounts for vehicles that come with GPS trackers. 

Saves valuable information

The GPS tracker offers a recorded history of the location, travel time, and routes taken. This can help drivers manage driver time and trip easily. Managers can also keep track of traffic situations and road conditions and take responsible decisions accordingly. It also helps managers and drivers plan routes that will save time as well as money.

Increases customer satisfaction

Using a fleet tracker also increases customer satisfaction and delivers improved customer service. Through this system, you can easily identify the vehicle closest to the service destination and select it for the job or delivery. This can be done using a smartphone or a tablet, making communication easier and more efficient. It also saves a lot of time and increases the speed of services. 

Reduces scope of theft

One of the biggest advantages that come with fleet tracking is the protection it offers in terms of cargo theft. With fleet tracking systems managers can opt for custom-made geofencing services, and alerts when vehicles move out of their assigned locations or operate outside working hours. Even if they receive an alert after the vehicle has been stolen, managers can still share the real-time location of the vehicle with law enforcement authorities to quickly recover it. 

The utilization of resources

Most GPS trackers use telematics technology that gives the managers detailed insights on vehicle activity, fuel consumption, engine idling, etc. in real-time. With all this data that is obtained from the tracking system, it makes it easier for the manager to identify key patterns and areas where improvement is required and where costs can be reduced. This will also help in managing finances better and formulating a budget accordingly. 

What should you consider before choosing a fleet tracking solution?

There are a few factors that come into play while choosing the fleet tracking solution that is right for you. Some of them are listed below. 

Passive tracking and Real-time tracking

There are two types of tracking systems available. While the passive tracking allows the receiver unit to store all data which can be accessed only after the work for the day is done, the latter uses satellite signals to immediately update data in the server. 

Control

The amount of control you get over the tracker and vehicles differs from product to product. You can opt for full control, however the same will be expensive. 

Flexibility

Different types of fleets require different types of features and monitoring. Choose a service that supports your fleets while delivering high-quality results and good-quality hardware. 

Support

If you’re managing a fleet that offers services globally, you may need to opt for a service that can support your needs as well. Even on a local basis, the support services offered by organizations vary from company to company. Look into what they offer and choose one according to your needs. 

With GPS fleet tracking systems, managers can reduce expenses while providing top-notch, good quality services while keeping their employees satisfied as well, resulting in a well-structured and systematic organization to be a part of. 

Why choose Matrack GPS fleet tracking solution?

Matrack Inc. is recognized in the fleet management industry for offering all-comprehensive, customizable fleet management solutions to businesses of all kinds and fleets of all sizes. While our devices are affordable and reasonably priced, we never compromise with quality. We make all our hardware, ensuring that you only get the best solution. 

With us, you get to enjoy our services stress-free. There are no contracts or activation and cancellation fee. You pay month-to-month for the services you have used. We also offer a lifetime warranty on all our hardware. 

Matrack GPS fleet tracking solution incorporates productivity-increasing, time-saving features that allow fleets to manage the workforce and resources with the utmost capability. Here is how our services and products benefit you:

Real-time location

Knowing the real-time location of your vehicles is pivotal and directly influences your operational costs. It also ensures the safety of your resources and workforce. When you know where our vehicle is – at your garage or any loading/unloading dock, or if it is on the road – that information gives you better visibility and helps in assigning the jobs. In case of an emergency like an accident or theft, fleet managers get immediately notified, enabling them to alert the local authorities and send the required help, potentially minimizing the loss. Matrack also has a Roadside Assistance program, available for our fleet solution customers.

Big Savings

Matrack’s GPS fleet tracking solution is a money-saver in countless ways. You can optimize the best route considering traffic, weather conditions, the amount of time it will take for the vehicle to be loaded/unloaded, fuel stops, driver break times, and more. With everything planned efficiently and all the bumps provided for, the solution enables you to save fuel, and use the driver’s working time optimally. The data is recorded automatically ensuring its authenticity, thereby saving the time required for paper documentation. With vehicle diagnostic records, fleet managers can plan for routine maintenance of vehicles, elongating the life of their vehicles.

GeoFencing

Geofencing refers to creating a virtual boundary. If the asset or vehicle being tracked through a GPS device, enters or exits this boundary, an alert is sent to the authorized user. For fleets, this feature serves a special purpose. Through Geofencing, fleet owners and managers get an alert when their vehicle is either near a loading dock or near a delivery site, and inform the clients of the estimated time of arrival of the vehicle. It can improve customer satisfaction, and also reduce the time taken to unload.

Alerts and notifications

Matrack devices come with an easy access application, downloadable on any mobile device of choice. The application is designed to tandemly function with all our hardware, and send you alerts and notifications for pre-set incidents like a violation of Hours of Service, fuel levels, next maintenance appointment, unauthorized use of vehicle, bad driving behavior, and more. It helps you to be in constant touch with your driver without having to make numerous calls about absolutely everything. 

Driver safety

Apart from vehicles in the fleet, managers, and owners are also responsible for the drivers. They need to create a safe working environment for the drivers as well as ensure that they are motivated and encouraged to practice safe driving and professional ethics. Matrack’s GPS tracking solution also records unsafe driving data like hard braking, rash driving, unnecessary speeding, and more. With immediate alerts for accidents, they can also ensure that their driver gets all the medical attention on time.

Vehicle and asset recovery

Matrack solutions come from Aggressive Theft tracking mode, which allows for quicker than usual retrieval of stolen goods, you can definitely be assured of reducing losses and damages.

Efficiency

Our fleet tracking solution takes care of all your operational functions and eliminates tedious tasks like paperwork, giving you more time to focus on business verticals that are more important and profitable. You get intelligent reports on idle time, fuel usage, mileage, engine status, and more, giving you useful insights into those sections of your business that can be improved for better productivity. 

Compliance

According to FMCSA’s ELD rule, all commercial motor vehicles are required to have electronic logging devices to adhere to DoT’s Hours of Service rules. Matrack’s ELDs are GPS-enabled and approved by FMCSA. With us, you get the benefit of being compliant with all the regulations and avoid huge amounts of losses in fines. 

24/7 support

At the heart of Matrack’s success as a leader in vehicle fleet tracking rests our cherished customers. That’s why we have a dedicated team of experts, at your disposal 24 hours a day. Whatever query or problem you have, we assure you of a quick and perfect solution.

You can avail of all the above benefits with Matrack’s OBD Classic Plug-in or Standard/ MA-HW Classic. Our GPS vehicle trackers are easy to install and do not require expert help. The hardware is designed to be sturdy and reliable and can survive any harsh weather conditions and terrain, with absolutely no extra maintenance. You can get real-time precise location with 4G compatible fleet tracking devices.

Our GPS trackers for fleet vehicles – OBD Classic Plug-in, Standard MA-HW Classic, and Weatherproof MA-HW Silver – are all available at a competitive rate. Our subscription plan for these devices is the lowest in the market at $12.95 per month only. There are no extra or hidden charges, you get what you see. There are no contracts, and you can unsubscribe from our services at any time. You also get a lifetime warranty on our devices and a 30-day return policy.

For a free demo, contact us here!